Gmail

 

Authentication icon for Verified Senders in Gmail

Steps to enable Authentication icon for verified senders
1. Log in to your Gmail account
2. Move to Gmail Labs settings and find out “Authentication icon for verified senders”

3. Enable Authentication icon for verified senders as shown above picture
4. Save settings and check your Gmail inbox

Sometimes, you may get the same type of emails in your inbox. May be, your blog readers continue asking the same question to you using the contact form and you feel tired of typing the same reply over and over again. You can use Gmail canned responses to compose your reply once and save the message for later use. A canned response works like an email template – you compose it once, save it and can paste the entire message in a reply later on.
Gmail canned responses is simple to use and do not involve so many steps. In this tutorial, we will learn how to use Gmail canned responses to save email templates for future use.

Create Email Templates Using Gmail Canned Responses

1. Log in to your Gmail account, click settings and select the “Labs” tab. You will find a Gmail labs feature as “Canned responses” under the Available labs section ( It’s 5th from the top). Select the radio button “Enable” and hit “Save changes” at the bottom of the page.

2. After the Canned response feature has been activated, go to the “Compose Mail” section of your inbox and you will see a new drop down as “Canned Response”. It will be empty at this moment but we will learn how to create and use a canned response in the following steps.

3. To create a Canned response, pull down the canned response menu and select “New Canned Response”. This will open a browser pop up window where you have to enter a name for the canned response.

Make sure you choose a relevant name for the canned response, because choosing something like “response 1″ may lead to confusion at a later point of time. You will have to look into the body of the response, which in turn will not solve the purpose of using a canned response altogether.
4. Next, type the response in the message field and hit “Save”.

That’s it, your canned response is ready to be used and will be accessible from the canned response dropdown menu. Whenever you get the same type of email message, whose response you have already saved as a “canned response” – simply choose the canned response from the dropdown and the message will be pasted in the email body automatically. No need to type the whole message all over from start!

Autoreply to Selected messages with Gmail Canned Responses

Canned responses, combined with Gmail filters can be even more useful. You can automatically reply to selected messages by creating a filter and selecting a canned response.
For example: Suppose you have a blog and get frequent emails for guest articles. It would be a good idea to send an auto responder whenever someone requests to publish a guest article on your blog. Following are the steps involved to combine Gmail filters and canned responses:
1. Log into your Gmail account and go to Settings. Choose the “Filters” tab and click on “Create a New filter”.

2. In the next step, select the rules which you want to apply to the Gmail filter. This may include a “From” email address, a particular subject or may be some specific words in the email body. In our example, we use the subject line as the condition for Gmail filter and use the phrase “Guest article”.

3. Click “Next step and select the action you want to perform once an email with the specified condition hits your inbox. If you want to send an auto response, choose the “Send canned response” check box and select the canned response you want to send.

4. Hit “Create Filter” and you are done.
Now whenever you get an email with the subject line as “Guest article”, your canned response will be automatically sent to the sender. This is very useful, when you are away from work and want to send auto replies to specific email messages.

Getting Started: Choosing your Google number Google Voice lets you choose a new phone number that is tied to you, not to a device or location. Google Voice doesn't use the phone number of your exisiting mobile device or landline - you select a new number when signing up and that will be the one number you can use for all your phones. If a user calls your Google Voice number you can set it to ring up to six different phones, including your work, mobile, and home phones. You can manage which phones will ring and set custom voicemail greetings and call rules for your different contacts. Find out more about the basics of Google Voice and how it works. Ready to sign up for Google Voice? Here's a preview of the number selection process and some tips to keep in mind when choosing and setting up your number: Click the link in your Google Voice invite and sign in with your Google Account information. Once signed in, you will be allowed to choose an option to either: Use Google Voice with your existing number: this is Google Voice with a non-Google number, which allows you to set up Google voicemail for your mobile phone(s) and give you the ability to make outgoing calls, including international calls Get a Google number: you will be able to choose a new Google number that you can set it up to ring up to six different phones, including your work, mobile, and home phones. You can manage which phones will ring and set custom voicemail greetings and call rules for your different contacts. We recommend learning more about the differences between using Google Voice with a Google number vs. using a non-Google number before you continue to the next step. Please note that if you sign up for a Google number you can still set up Google voicemail for your mobile devices If you'd like to choose a Google number, click the Get a number button. Search for a Google Voice number in our available number database, either by area code or zip code, or you can also enter a word or phrase you'd like to include in the number. We'll find available numbers that match your criteria and show you a list. Some users like to choose a local number that is located in their local area code, while others choose a Google number local to their family or friends so these contacts can call a local Google number that rings their long distance numbers. Zip code searches can be more restrictive, so if you don't find any numbers in your zip code, we recommend doing an area code search. If your name is 'Paul' you can search for available Google numbers with 'Paul' within the number by using the word or phrase search. Choose a number from the search results and click Continue. You can click Next 5> to see additional available numbers that meet your search criteria, or you can re-enter a different area code or word and click Search again to search for other available Google numbers. Choose a PIN to use to retrieve your messages and access your Google Voice settings from any phone. Enter a forwarding phone number (this is the phone that will ring when someone calls your Google Voice number) and select the appropriate type from the 'Phone type' drop-down menu. Verify your phone. You'll see a numerical code along with a Call Me Now button. When you click the button, we'll call your forwarding phone and ask you to enter the code so we know the phone number you gave us is the right one. Congratulations! Once you set up your first forwarding phone, your Google number is all set up. You can choose to add more phones to forward to or take a look around the Google Voice inbox.

Getting

Basics: About the 'Google Voice player in mail' Gmail lab

If you're both a Gmail and Google Voice user, take advantage of the Google Voice player in mail lab so that you can listen to your voicemail messages right from Gmail!
Once you enable the lab in your Gmail Settings, you will see the Google Voice player at the bottom of voicemail notifications you receive in Gmail. You can press the play icon to begin playing your messages right in your Gmail inbox.
To enable Gmail labs, follow these steps:

1. Sign in to Gmail and click Settings in the top right of your Gmail page.
2. Select the Labs tab and find the Google Voice player in mail lab and any other labs you may be interested in.
3. Click the 'Enable' radio button to turn on a lab and click 'Save Changes' at the bottom of the page. Your page may refresh but after the refresh, the lab you just turned on will be available in Gmail.

Please note that since Gmail labs are exeperimental features, it's important to keep the following things in mind about the Google Voice player in mail lab and other Gmail labs you may be using:

• They may break at any time.
• Similarly, they may disappear temporarily or permanently.
• They may work so well that they graduate and become regular features.

To learn how to troubleshoot problems if you run into issues with Gmail Labs, please visit the Gmail Help Center .